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Terms and conditions

Terms and conditions of booking a tour with GoodPlace,d.o.o.

Please take the time to read and understand the conditions of booking set out below prior to booking your tour with GOODPLACE,D.O.O.. We strongly recommend that you also read all the details set out in the web page relating to your trip prior to booking to ensure that you understand the itinerary and style of the trip you are undertaking.

Agreement

The terms and conditions set forth in this agreement constitute the entire understanding and agreement between you the trip ‘Participant’ and GOODPLACE,D.O.O. with respect to any and all bookings, tours and transactions made with GOODPLACE,D.O.O..

By submitting a booking form online, you accept all of the terms in this agreement and direct us to perform services on your behalf. All persons named in this booking (‘Participants’) are subject to this agreement. By submitting your booking form online you affirm that you have made all other Participants listed in the booking aware of these terms – regardless of how final payment is made – and that all Participants accept these terms.

Validity

Dates, itineraries and prices are valid from 01 January 2016 until 31 December 2016. Beyond 31 December 2016 dates, itineraries and prices are indicative only.

Booking information and conditions

You are required to pay a non-refundable deposit of 25% of the cost of your chosen trip for your booking to be confirmed. If your booking is made within 14 days of the departure date then the full amount is payable at the time of booking. Prices quoted are based on “twin shared” accommodation, and may be subject to change without notice. A supplement may be charged for single room occupancy, as detailed in the tour information on our website.

A detailed kit list, and information on travelling to the meeting point will be sent to you upon receipt of your deposit/full payment. Meeting instructions and final trip arrangements will be sent to you two weeks prior to your tour start date.

Acceptance of booking and final payments

Acceptance of your booking will be confirmed by us in writing. A booking is not confirmed until we have received full payment for your holiday and you have received a final confirmation from us. Please refer to your booking confirmation for details regarding final payments. Payment of the balance of the trip price is due 14 days before the departure date. If this balance is not paid on or before the due date we reserve the right to treat your booking as cancelled.

Your details

In order for us to confirm your tour, you must provide all requested details with the balance of the trip price. Necessary details include full name as per passport, date of birth, nationality, passport number, passport issue and expiry date and any pre-existing medical conditions you have which may affect your ability to complete your travel arrangements. Your booking cannot be confirmed without provision of these details.

Cancellation by you

A cancellation will only be effective when we receive written confirmation of the cancellation. We do not offer any refund on monies paid for a cancellation made by you, therefore we strongly advise you to purchase trip cancellation and interruption insurance at the time of booking which will cover cancellation fees.

If you leave, or have to be removed from a trip for any reason after it has commenced we are not obliged to make any refunds for unused services. There are no exceptions to this cancellation policy, including for reasons related to weather, terrorism, civil strife, family or medical emergencies, or any other circumstances beyond our control.

Cancellation by GOODPLACE,D.O.O.

We may cancel a trip at any time prior to departure if, due to terrorism, natural disasters, political instability or other external events it is not viable for us to operate the planned itinerary. If we cancel your trip, you can transfer amounts paid to an alternative departure date or alternatively receive a full refund. In circumstances where cancellation is due to external events outside our reasonable control, refunds will be less any unrecoverable expenses and non-refundable deposit paid. We are not responsible for any incidental expenses that you may have incurred as a result of your booking including, but not limited to, visas, vaccinations, travel insurance excess, or non-refundable flights, train or bus tickets.

Booking amendments

If you wish to transfer from one trip to another you must notify us at least 30 days prior to the proposed departure date. A fee of 50€ per person per change will apply. If you notify us less than 30 days prior to the proposed departure date the refund policy applicable to cancellations will apply. No amendments are permitted to your booking within 10 days of departure.

Acceptance of risk and responsibilities as a tour Participant

You acknowledge that the nature of a trip is adventurous and participation involves a degree of personal risk. You will be visiting places where the political, cultural and geographical attributes present dangers and physical challenges greater than those present in our daily lives. We use information from government foreign departments and reports from our own contacts in assessing whether the itinerary should operate. However it is also your own responsibility to

acquaint yourself with all possible relevant travel information and the nature of your itinerary. You acknowledge that your decision to travel is made in light of consideration of this information and you accept that you assume the personal risks attendant upon such travel.

You also acknowledge and clearly understand that during the course of the trip certain risks and dangers may occur, including but not limited to the hazards of travelling in mountainous regions. You agree to assume all risks associated with the journey and agree that no liability will attach to GOODPLACE,D.O.O. or to any member of the tour group in respect of death, personal injury, illness or delay of the passenger, or for any loss of or damage to the property of the passenger during the course of the trip, howsoever caused. GOODPLACE,D.O.O. reserves the right to decline, to accept, or to retain any person as a member of any party at any time.

Indemnification

I agree to indemnify (meaning to defend and to pay or reimburse) GOODPLACE,D.O.O. against any claim by anyone arising in whole or in part from an injury or other loss suffered or caused by me in connection with my participation in an GOODPLACE,D.O.O. tour.

Limitation of liability

GOODPLACE,D.O.O. acts only as an intermediary for certain independent suppliers that provide lodging, meals, transportation, and other activities or goods and services connected with your tour (‘Supplier’ or ‘Suppliers’). You acknowledge that you are aware and clearly understand that these Suppliers are independent contractors, are not managed by GOODPLACE,D.O.O., and are not agents or employees of GOODPLACE,D.O.O.. A Supplier’s services are subject to the Supplier’s own terms and conditions and the local laws and regulations of the relevant country. GOODPLACE,D.O.O. will not provide any refund for a Supplier’s delay, cancellation, overbooking, or strike.

GOODPLACE,D.O.O. shall not be held responsible for any damages caused by the total or partial failure to carry out the contract if such failure is due to the theft of bicycles, kayaks or injury as a result of kayaking, cycling either on- or off-road, and in particular, injuries as a result of either inadequately maintained and services personal equipment, or failure to wear the correct safety equipment, most notably cycle helmets.

Force Majeure

GOODPLACE,D.O.O. will not be deemed in breach of this agreement or otherwise liable to you, by reason of delay in performance or non-performance of any of its obligations under this agreement to the extent that any such delay or non- performance is due to any Force Majeure. ‘Force Majeure’ means any circumstances beyond the reasonable control of CGP, including without limitation acts of God, terrorist activities, insurrection, explosion, flood, tempest, forceful wind, fire or accident, war or threat of war declared or undeclared, sabotage, civil, disturbance, labour strikes, requisition, sickness, quarantine, government intervention, weather conditions, and unforeseen circumstances.

If GOODPLACE,D.O.O. and/or any of its Suppliers are affected by Force Majeure, they shall be entitled to, and may in their sole discretion, vary of cancel any itinerary or arrangement in relation to the tour. Regarding civil unrest, once GOODPLACE,D.O.O. has investigated the prevailing situation, as it deems fit, it shall remain in GOODPLACE,D.O.O.’ sole and absolute discretion whether to proceed with the tour.

Age

Minimum: General Policy: For the majority of our trips the minimum age is 18 years. In exceptional circumstance and family trips we may allow children between 12 and 18 years-old, accompanied by a responsible adult, to join one of our tours. This decision will be at discretion of GOODPLACE,D.O.O..

Maximum: General Policy: For the majority of our trips we have no upper age limit though we remind you that our trips can be physically demanding and a Self- Assessment form is required for all clients 70 years and over.

Travel insurance

Travel insurance is compulsory for all GOODPLACE,D.O.O. travellers and should be taken out at the time of booking. Your travel insurance must provide cover against personal accident, death, medical expenses and emergency repatriation with a recommended minimum coverage of 100,000€ for each of the categories of cover. We also strongly recommend it covers cancellation, curtailment, personal liability and loss of luggage and personal effects. You must provide proof of your travel insurance on the first day of your trip; you will not be able to join the trip without it.

Pre-departure documentation

It is important that you read carefully all trip-related documents that you receive from us as soon as you receive them. It is your responsibility to contact us if any information is incorrect. We cannot accept liability if you do not notify us of any inaccuracies within seven days of your receipt of those documents. This agreement, a waiver of liability and assumption of risk agreement and, if required, a medical statement must be submitted by you. If you fail to submit this and other necessary documentation prior to departure, we reserve the right to treat your booking as cancelled by you and impose the cancellation fees described in this agreement.

Passport and visas

You are responsible for ensuring that all necessary travel documents are valid and effective and in your possession for the entire tour. Passports are required for travelling abroad and should be valid for at least six months after your date of return. We suggest that you apply for or renew a passport early. Other required documents may include visas, permits, and vaccination certificates. You assume complete responsibility for checking and verifying any and all passport, visa, vaccination, or other entry requirements. You are also solely responsible for any adverse consequences resulting from incomplete or defective documentation. While we may provide information or advice on matters such as visas, vaccinations, climate, clothing, baggage, and special equipment in good faith as a courtesy to you, we are not responsible for any errors or omissions as to the information provided.

Flexibility

You appreciate and acknowledge that the nature of this type of travel requires considerable flexibility and you should allow for alternatives. The itinerary provided for each trip is representative of the types of activities contemplated, but it is understood that the route, schedules, itineraries, amenities and mode of transport may be subject to alteration without prior notice due to local circumstances or events.

Change of itinerary

While we endeavour to operate all trips as described we reserve the right to change the trip itinerary. Please refer to our website before departure for the most recent updates to your itinerary.

After departure: We reserve the right to change an itinerary after departure as a result of weather, local circumstances or events outside of our control. In such emergency circumstances the additional cost of any necessary itinerary alterations will be covered by you: please refer to the Trip Notes for your trip for details of Emergency Funds which you agree to carry, to be used in such instances.

Please note we are not responsible for any incidental expenses that may be incurred as a result of the change of itinerary such as visas, vaccinations or non-refundable flights.

Authority on tour

Our group trips are run by a GOODPLACE,D.O.O. guide. The decision of the guide is final on all matters likely to affect the safety or well-being of any person participating in the trip. If you fail to comply with a decision made by a guide, or interfere with the well-being of the group, the guide may order you to leave the trip immediately, with no right of refund. In such a circumstance, where a traveller is removed from the trip, GOODPLACE,D.O.O. accepts no responsibility for their transfer back to the tour end point or any costs incurred therein. Any transport arranged for the traveller in question will be at the sole discretion of GOODPLACE,D.O.O..

We may also elect not to carry you on any future trips booked. You must at all times comply with the laws, customs, foreign exchange and drug regulations of all countries visited, and you also agree to travel in accordance with our responsible travel guidelines.

Errors and omissions

Although we have made a concerted attempt to verify the accuracy of statements made in our trip documentation including brochure, website and trip brochure we cannot be held responsible for any error, omission or unintentional misrepresentation that may occur.

Complaint procedure

If you have a complaint during your tour, you must promptly notify GOODPLACE,D.O.O. or your tour leader of the problem so that they can attempt to remedy the situation. Failure to do so while you are on tour will extinguish or reduce your ability to claim compensation from GOODPLACE,D.O.O.. Further, if you attempt to address the problem on your own without using this notice procedure, you assume responsibility of added costs you may incur and forfeit any potential refunds.

If you are not satisfied after using this notice procedure, you must submit your complaint in writing to GOODPLACE,D.O.O. within 14 days of the tour’s end date. Positive sport will not accept liability for claims received after this period.

Tour start date

It is your responsibility to be ready to embark on the tour as specified in the itinerary. GOODPLACE,D.O.O. is not responsible for any losses due to cancelled or missed flights, changed flight itineraries, late arrivals, or early departures. Our responsibilities do not commence until the appointed time at the designated meeting point.

Severability

In the event that any term or condition contained in these Booking Conditions is unenforceable or void by operation of law or as being against public policy or for any other reason than such term or condition shall be deemed to be severed from this contract or amended accordingly only to such extent necessary to allow all remaining terms and conditions to survive and continue as binding.

Image release

You agree that GOODPLACE,D.O.O. may use, re-use and reproduce any images, photos, or videos that you send to us, or that are taken by our guides and/or other Participants of you individually or in a group, in any medium, including but not limited to print, electronic media, or internet, free of charge and without your right to inspection, for promoting and publicising our travel products and services worldwide. If you do not want us to use any images of you that are taken by us or other Participants during the tour, you must inform us or your tour leader in writing at the start of the tour.

Privacy policy

Goodplace d.o.o. respects and safeguards your privacy. During the business process we shall use the information necessary to carry out the booking as well as the information related to your travel. The information that will be used is that provided by you of your own free will. We pledge that we shall not sell, announce or disclose this information to third parties.. In order to provide special services, we may cooperate with a third party. A third party will only have access to names and other contact details necessary to provide the requested services only when the customer registers for these services. A third party is not allowed to use personal information except for the purpose of providing the requested services. .

Updating of terms and conditions

GOODPLACE,D.O.O. reserves the right to update and/or alter these terms and conditions at any time. It is your responsibility to be familiar with these terms and conditions. The latest terms and conditions can be found on the the following web adress www.bike-goodplace.com/terms-and-conditions

Applicable law

The laws of Slovenia govern these Booking Conditions to the fullest extent allowable. Any disputes in connection with a trip or these Booking Conditions must be initiated in the courts of Slovenia.

Registered address

GoodPlace d.o.o., Rimska cesta 2b, 1000 Ljubljana, Slovenia.